How to Plan an Effective Parent Meeting

September 20, 2012 — Leave a comment

Parent Meeting

No matter what age group you minister to—children, preteens, or students—parental involvement is essential. Parents need to know about your ministry so they feel confident that it is safe and secure. They also need to know how you will equip them and call them to disciple their sons and daughters.

One of the best ways to communicate vision and strategy with parents is to host a Parent Meeting. Bringing parents together in one room can be very beneficial, but it takes planning to be effective. Here is a basic outline for how to plan your next parent meeting.

Step 1—Invite Parents

Guess what? Parents won’t know about the meeting unless you invite them! Send out an invitation (via print or email) at least 1 month in advance. Give them plenty of notice so that they can make the meeting a priority in their schedule. Try attaching some meeting details to the invite. Let them know what the meeting is about and why it is so important for them to be present. Be careful not to give too much away! The best invite will communicate two things to parents: urgency and mystery.

Step 2—Create a “Wow” Environment

You may only have one chance to connect with a parent, so make it count. Use videos, bulletin boards, or testimonies to highlight what God is doing in your ministry. Make the room comfortable and provide refreshments. Who doesn’t love some warm cookies??

Step 3—Keep Content Limited and Focused

A parent meeting is not the time to try to cover everything you’ve ever wanted to tell parents. Try to focus on one topic that is relevant to your audience. For example, you might have a parent meeting that trains parents on how to have a family devotion or how to share the Gospel with specific ages. Other focused topics might be specific to your ministry vision or strategy. If you need to cover multiple topics with parents, it may be better to consider a parent retreat or a parent discipleship class that meets over several weeks.

Step 4—Leave Room for Discussion

Every group of parents I’ve ever met with has requested more opportunities to talk about issues with other parents. Talking with one another helps parents to get ideas and share their stories. It also helps them to see that they are not alone in their struggles and failures. Encourage parents to break into small groups and discuss the information covered in the meeting. Provide some discussion questions for the parents, and ask them to end by praying for one another in their groups.

Step 5—Provide Action Steps and Follow-Up

When the meeting is over, it will feel like a huge success—mainly because it’s over and one with! However, the true test is whether or not the meeting led parents to take action. Give some specific action steps and ideas for parents during the meeting, and follow-up with them 3-6 months later.

Here’s an example of action steps and follow-up. We hosted a parent meeting last spring on the topic of adolescent transition and sexual purity. At the end of the meeting, we gave parents a copy of Passport 2 Purity to use with their child. We asked parents to schedule a purity weekend with their preteen sometime this year, and then send us testimonies about their weekend once it was complete. It’s amazing to read the emails we’ve already received from families that have taken that step. At 6 months (mid-November), we will follow-up with all parents and remind them about the call to take that step with their preteen. Instead of a one-time meeting, we’ve managed to create a year-round conversation. It’s all about the follow-up!

If you haven’t hosted a parent meeting in your ministry, I strongly encourage you to do so. Parents need to have a major role in your ministry if you want to be effective. Parents have far greater influence and time than anyone in your ministry, so find a way to connect with them and leverage that influence for good!

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