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Parent Meeting

No matter what age group you minister to—children, preteens, or students—parental involvement is essential. Parents need to know about your ministry so they feel confident that it is safe and secure. They also need to know how you will equip them and call them to disciple their sons and daughters.

One of the best ways to communicate vision and strategy with parents is to host a Parent Meeting. Bringing parents together in one room can be very beneficial, but it takes planning to be effective. Here is a basic outline for how to plan your next parent meeting.

Step 1—Invite Parents

Guess what? Parents won’t know about the meeting unless you invite them! Send out an invitation (via print or email) at least 1 month in advance. Give them plenty of notice so that they can make the meeting a priority in their schedule. Try attaching some meeting details to the invite. Let them know what the meeting is about and why it is so important for them to be present. Be careful not to give too much away! The best invite will communicate two things to parents: urgency and mystery.

Step 2—Create a “Wow” Environment

You may only have one chance to connect with a parent, so make it count. Use videos, bulletin boards, or testimonies to highlight what God is doing in your ministry. Make the room comfortable and provide refreshments. Who doesn’t love some warm cookies??

Step 3—Keep Content Limited and Focused

A parent meeting is not the time to try to cover everything you’ve ever wanted to tell parents. Try to focus on one topic that is relevant to your audience. For example, you might have a parent meeting that trains parents on how to have a family devotion or how to share the Gospel with specific ages. Other focused topics might be specific to your ministry vision or strategy. If you need to cover multiple topics with parents, it may be better to consider a parent retreat or a parent discipleship class that meets over several weeks.

Step 4—Leave Room for Discussion

Every group of parents I’ve ever met with has requested more opportunities to talk about issues with other parents. Talking with one another helps parents to get ideas and share their stories. It also helps them to see that they are not alone in their struggles and failures. Encourage parents to break into small groups and discuss the information covered in the meeting. Provide some discussion questions for the parents, and ask them to end by praying for one another in their groups.

Step 5—Provide Action Steps and Follow-Up

When the meeting is over, it will feel like a huge success—mainly because it’s over and one with! However, the true test is whether or not the meeting led parents to take action. Give some specific action steps and ideas for parents during the meeting, and follow-up with them 3-6 months later.

Here’s an example of action steps and follow-up. We hosted a parent meeting last spring on the topic of adolescent transition and sexual purity. At the end of the meeting, we gave parents a copy of Passport 2 Purity to use with their child. We asked parents to schedule a purity weekend with their preteen sometime this year, and then send us testimonies about their weekend once it was complete. It’s amazing to read the emails we’ve already received from families that have taken that step. At 6 months (mid-November), we will follow-up with all parents and remind them about the call to take that step with their preteen. Instead of a one-time meeting, we’ve managed to create a year-round conversation. It’s all about the follow-up!

If you haven’t hosted a parent meeting in your ministry, I strongly encourage you to do so. Parents need to have a major role in your ministry if you want to be effective. Parents have far greater influence and time than anyone in your ministry, so find a way to connect with them and leverage that influence for good!

man-thinking-draft
I’m playing in 2 Fantasy Football leagues this year. The first league is with a group of pastors at our church, and the second league is with my family.

I felt honored to be invited into the pastor’s league, so I took the draft really seriously. I read all the expert opinions on players, I printed off team depth charts, and I even paid $4.99 for an iPad app that’s only purpose was to help me pick the right players!

After the 3-hour draft, I felt really good about my team and our chances of winning. I felt like all my work had paid off.

The league with my family was much less intense. I joined the league, made up a team name, and then waited for the computer to “auto-pick” my players at 4:00 am. When I got up this morning, I had an email telling me which players I had “picked.”

The two teams were almost identical!

With the exception of 2 players—2 out of 15—the teams were the same. I spent hours trying to make sure that I picked the right players in the first draft, and the second draft auto-picked the same players while I was asleep!

I usually live by the motto, “If you want it done right, do it yourself!” I’m always afraid that someone will screw up if I let them take over, so I end up doing the job myself. I realize that I spend a lot of my time “spinning my wheels” in areas that I should equip others to lead. These draft results reminded me that delegation is important, especially in ministry.

Here are some questions that I’m asking myself to help me delegate more:

1. What am I currently doing that only I can/should be doing?
2. What am I doing that someone else could do?
3. Who are the people around me that have talents in the areas I need to delegate?
4. How can I equip those individuals to “own” that area?
4. How can I support and encourage those that are taking responsibility of these areas?


Summer is officially here and it’s a hot one. Summer can be a slow time for preteen ministry, but that doesn’t meant you have to lose momentum. A great way to connect with your preteens during the summer is to host a game day or water day. This event will give preteens the opportunity to fellowship together, and it will help you to promote for your ministry launch in the fall.

If you’re like me, even in the summer you don’t have a lot of time to plan an event like this. Lucky for you the planning has already been done! PreteenMinistry.net has a Summer Game Pack loaded with 15 games that will add excitement to a water day, summer camp, or any ministry gathering. The Summer Game Pack is only $19, so you should definitely go get it today!

Have a summer camp or ministry event planned for July?
Let me know about it in a comment below and I will email you a game from the game pack for free!

The second main session of the 2012 Preteen Leaders Conference featured Nick Diliberto, creator of Preteenministry.net. Nick is a naturally gifted leader. I’ve been working for Nick over the past year as a content writer for PreteenMinistry.net, and over that period I’ve learned a lot from his experience in ministry. I was really looking forward to hearing Nick speak, and he did not disappoint.

Nick began the session with this quote from Uncertain by Jonathan Fields:

“Uncertainty is what goes on in your head, your heart, and your gut when you strive to create anything truly extraordinary.”

Nick reminded us that when we follow Jesus, we enter into a life of uncertainty and risks. Abraham, Noah, the disciples—they were all called out of their comfort zone to be used by God in extraordinary ways. In the same way, God calls us to take risks for His Kingdom.

“Risk is filled with uncertainty, fear, and doubt. But it is necessary to do the extraordinary.” –Nick Diliberto

Nick shared a very personal and powerful testimony about how God has called him out of his comfort zone and led him to take risks. He encouraged everyone to also follow God into the unknown and take risks to expand His Kingdom.

Nick wrapped the session with three ways to get better at taking risks. Here are the notes from what Nick shared:

    3 Ways to Get Better at Taking Risks:

    1) Get in the Habit of Expanding Your Comfort Zone
    Do things in your personal life and ministry to expand your comfort zone. Whether it’s jumping out of an airplane or sharing your testimony with a total group of strangers, find new experiences that challenge you and expand your potential to be used by God.

    2) Be Persistent
    “Failure is the stepping-stone to success. When you take risks, you will encounter uncertainty, adversity, and possibly failure. In those moments, you must trust in God’s power to help you break through those walls and press on towards to goal.

    3) Don’t Pause, Just Go
    When we take risks, we tend to over-analyze things. We think and think and think to the point that we talk ourselves out of it. This doesn’t mean that we are reckless in our risk-taking. The idea is that we do not hesitate when God calls us. When He says move, we move by faith.

What risk is God leading you to take personally or in ministry? To do anything extraordinary for God, it is going to involve risk. Have faith and follow Him!

Thanks, Nick, for the great session and inspiring testimony!